This privacy notice informs you of important information about how Lawyer Talent Network Limited and Lawyer Talent Network Associates Limited (together “LTN, our, we”) process personal data that we collect in online and offline formats through our services.
“Personal data” means data that reasonably can be used to identify a living person, or that reasonably relates to a living person.
When we use the term “services” we mean to refer collectively to:
- The provision of recruitment and/or consultancy and related services to our clients and prospective clients (“client services”).
- The websites and mobile applications owned and controlled by us that link to this Privacy Notice (“sites”); and
- Our marketing and business development activities, including events we host, social media properties we create, and emails that we send (“marketing”).
How we collect and use personal data
We collect and process personal data about different individuals through the provision of our services. These individuals include our individual clients and prospective clients, their representatives, visitors to our offices, visitors to our sites, vendors, journalists, and other individuals.
Clients and prospective clients
We obtain certain information before we accept someone as a client. For individual clients, this could include:
- Contact details
- Financial information
- Information to verify identity, such as passport
Some of our clients are corporate entities and data about entities is not considered personal data, however we do process personal data of company employees, representatives and other personal data clients provide to us, or allow us to collect on their behalf, while providing our client services. This includes contact information and any other personal data that is relevant to or necessary for us to deliver our client services.
We also process personal data to assist in building relationships. This could include name, contact information, and job title, education information, work history, and gender. If you attend one of our events, we may also have information about your dietary requirements.
We collect and use this information to provide our client services and for other legitimate business interests. You can request information on the data we hold by contacting email@example.com
We also obtain personal data from third-party sources in connection with client services. Such third-party information sometimes contains personal data about family, health, or immigration status. We use this information to perform relevant diligence.
The basis for processing personal data in connection with our client services is:
- To comply with professional responsibilities
- To pursue our legal obligations and legitimate interests of:
- ensuring that we deliver the best possible service to our clients
- business development and general marketing
- providing you with information on our services and events,
- keeping individuals informed of development in the legal services sector
- ensuring we build and maintain a good working relationship with you and
- To perform contracts of engagement
For prospective clients, or an employee or representative of a prospective client, we will process personal data including your name and contact details as well as details of any interactions you may have with us or a member of the LTN team (for example, meetings or business pitches).
We may obtain this information directly from you, your employer or from publicly available sources like websites or social media.
Visitors to our offices
Visitors to our office we may take a record of name and contact information. This information is recorded for legitimate business purposes and for health and safety purposes in event of an emergency within the building and for COVID-19 Track & Trace purposes per current UK government guidelines.
The legal bases we rely on to process your personal data is:
- To comply with our legal obligations
- To pursue our legitimate interests in ensuring the safety and security or our employees and visitors.
Vendors and business partners
We process personal data of vendors and business partners, including name and contact details. For vendors, we do this so that we can liaise about the services the vendors are providing to us now and in the future. For business partners, we do this to support, grow, and maintain the relationship. For individual vendors and business partners, we also may hold financial information to pay invoices.
The primary reason we process this personal data is to provide our services, fulfil our professional duties, comply with law, and operate our business.
The legal basis we rely on to process this personal data is:
- To pursue our legitimate interests of managing and operating our business, including through use of vendors.
How we share and disclose personal data
We share personal data with the following categories of recipients:
We may disclose your personal data to third-party service providers to provide us with services such as website hosting, professional services, including information technology services and related infrastructure, customer service, e-mail delivery, and other similar services.
We do not sell any personal data and have not sold any personal data in the past.
We may periodically send you relevant alerts and newsletters by e-mail. To help improve our marketing activities, we may request an electronic confirmation when you open an e-mail or click on a link included in one of these emails, if your computer supports such capabilities.
Links to other sites
Individuals in Andorra, Argentina, Australia, California, Canada, Cayman, Europe Economic Area (including the UK), Faroe Islands, Guernsey, Hong Kong, Israel, Isle of Man, Japan, Jersey, Mexico, New Zealand, Singapore, South Korea, Switzerland, Uruguay, and certain other jurisdictions may have certain data subject rights. These rights vary, but they may include the right to: (a) request access to and rectification or erasure of their personal data; (b) restrict or object to the processing of their personal data; and (c) obtain a copy of their personal data in a portable format. Individuals may also have the right to lodge a complaint about the processing of personal data with a data protection authority.
If you make a request related to personal data about you, you may be required to supply a valid means of identification as a security precaution. We will process your request within the time provided by applicable law.
The disclosures apply only to our processing of personal data within the scope of the General Data Protection Regulation (“GDPR”) from one or more of the European Union Member States plus Iceland, Lichtenstein, and Norway (together known as the “European Economic Area” or “EEA”).
We may retain personal data pursuant to our records retention program, for as long as is necessary for the purposes set out in this policy, unless a longer period is required under applicable law or is needed to resolve disputes or protect our legal rights, in accordance with the principles set forth in Article 5(1) of the GDPR.
The criteria used to determine the period for which personal data about you will be stored varies depending on the legal basis under which we process such personal data:
|Legitimate interests||For a reasonable period based on the particular interest, considering the fundamental interests and the rights and freedoms of the data subjects.|
|Contractual necessity||For the duration of the contract plus some additional limited period that is necessary to comply with law or that represents the limitation period for legal claims that could arise from the contractual relationship.|
|Legal obligation||For the duration of time, we are legally obligated to keep the information.|
|Consent||For the period necessary to fulfil the underlying agreement with you, subject to your right, under certain circumstances, to have certain personal data about you erased (see Data subject rights below).|
We may face any threat of legal claim and in that case, we may need to apply a “legal hold” that retains information beyond our typical retention period. In that case, we will retain the information until the hold is removed, which typically means the claim or threat of claim has been resolved.
Transfers of information across borders
Any information that you provide to us is stored and processed in, and transferred between, any of the countries in which LTN and/or its agents, contractors and affiliated organizations have offices, to enable LTN to use that information as set out in this Privacy Notice. This includes countries such as China, Hong Kong, Japan, South Korea, the UK, and the USA.
We seek to use reasonable organisational, technical, and administrative measures to protect personal data within our company. Unfortunately, no data transmission or storage system can be guaranteed to be always secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “how to contact us” section below.
Data subject rights
Individuals from the EEA whose personal data we process subject to the GDPR have certain rights as required by law, including the right of access, erasure, and data portability, as well as the right to rectification, to restrict processing, to withdraw consent, and to object to processing as follows.
Individuals have the right to know if we are processing personal data about them and, if so, to access and obtain a copy of personal data about them, as well as information relating to the processing of that data.
Individuals have the right to request us correct or update any personal data about them that is inaccurate or incomplete without unnecessary delay.
Individuals have the right to restrict or limit the ways in which we process personal data about them where the accuracy of the personal data is contested by them, where data has been obtained by us unlawfully, where the individual has objected to our processing of the data (see “objection” below) and we are considering whether to cease processing, or where we no longer need to process the personal data.
Individuals have the right to object to our processing of their personal data where we are relying on legitimate interests as our legal basis and their rights override our legitimate interests in processing their personal data. Individuals also have the right to object to our processing of their personal data for direct marketing purposes.
Withdrawal of Consent
Where we rely on consent as the basis for processing personal data, individuals have the right to withdraw their consent at any time.
Individuals have the right to request deletion or erasure of their personal data in several circumstances where required by law. These include where we no longer require the personal data for the purposes for which it was collected, the individual has withdrawn consent or, where we are relying on legitimate interests as a legal basis, and the individual’s rights override our legitimate interests.
Individuals have the right to obtain a copy of the personal data we hold in a structured machine-readable format and to have it transmitted to another controller. This right only occurs where we are relying on your consent or performance of a contract as our legal basis and the processing is carried out automatically.
Make a Complaint
Individuals also have the right to make a complaint about our personal data handling practices to their local Supervisory Authority.
Updates to this Privacy Notice
LTN encourages visitors to check our privacy notices periodically for any changes
How to contact us
If you have any queries or questions regarding our privacy notice or our personal data handling practices, please contact us at firstname.lastname@example.org